Business Operations Coordinator

Job Title: Business Operations Coordinator

Job Location: Vienna, VA – Onsite

Employment Type: Full-Time/Exempt

Company Overview

Syneren Technologies Corporation has expertise in operating, maintaining, and modernizing applications and IT systems for the Federal Government. We provide scientific and engineering expertise for critical agency missions. Our goal is to be at the forefront of change so that we can bring the best ideas to fruition for our clients’ missions.

About the Role

Syneren is seeking a proactive and highly organized Business Operations Coordinator to support and enhance the efficiency of our business and administrative operations. This exempt‑level role is ideal for a resourceful professional who thrives in a dynamic environment, exercises sound judgment, and takes ownership of operational processes that impact multiple departments. The Business Operations Coordinator will serve as a central hub for organizational workflow, cross‑functional communication, and operational problem‑solving.

Essential Job Duties

Operational Leadership & Coordination

• Oversee daily business operations to ensure smooth workflow across HR, Accounting, IT, Contracts, Business Development, and other departments.

• Develop, refine, and maintain office systems, processes, and procedures to improve operational efficiency.

• Coordinate with internal teams to ensure compliance with company policies, operational standards, and process requirements.

• Provide administrative oversight for consulting agreements, offer letters, NDAs, and other business documentation.

• Lead employee engagement initiatives in partnership with HR and contribute to culture‑building activities.

Communication & Scheduling

• Manage and prioritize incoming communications, ensuring timely and accurate distribution of information.

• Coordinate and schedule meetings, appointments, and internal events, including logistics, materials, and follow‑up actions.

• Serve as a primary point of contact for operational inquiries, providing guidance and solutions as needed.

• Support the development, coordination, and distribution of the company newsletter, ensuring timely content collection, formatting, and alignment with organizational messaging.

• Provide graphic design support for internal and external communications, creating visually engaging materials that reinforce brand consistency and enhance employee engagement.

Office & Resource Management

• Monitor office supply inventory, anticipate needs, and manage procurement to support uninterrupted operations.

• Oversee office equipment functionality and coordinate maintenance, troubleshooting, and vendor interactions.

• Provide leadership for front‑desk operations and offer coverage when necessary to maintain a professional office environment.

Issue Resolution & Operational Support

• Respond to operational challenges and independently resolve office‑related issues to maintain business continuity.

• Identify opportunities to streamline administrative processes and recommend improvements to enhance efficiency.

• Support associates and leadership with operational tasks that advance business objectives.

• Assist with records management to ensure proper documentation, organization, and compliance.

Qualifications

• Bachelor’s degree in business administration, communications or related field

• Proven experience in business operations, office management, or administrative coordination.

• Strong understanding of operational workflows, organizational systems, and office management best practices.

• Exceptional organizational and time‑management skills with the ability to manage multiple priorities.

• Strong analytical and problem‑solving abilities with a proactive, solutions‑oriented mindset.

• Excellent written and verbal communication skills.

• Proficiency in MS Office Suite and comfort with office technology and equipment.

• High attention to detail and the ability to work independently with minimal supervision.

• Professional demeanor with the ability to collaborate effectively across departments.

• Other duties as assigned.

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, and skills required.ADA Compliance: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.EEO-1 Statement: We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information.E-Verify Participation: This employer participates in E-Verify to confirm the eligibility of all newly hired employees to work in the United States.