Records Management Specialist

The Monterey Peninsula Water Management District is seeking a highly organized and detail-oriented Records Management Specialist to oversee the creation, maintenance, organization, retention, and secure disposal of agency records. This position plays a critical role in ensuring compliance with state and federal records management laws while supporting District operations through accurate recordkeeping and efficient document management.

Essential Duties and Responsibilities

• Maintain confidential records in accordance with agency policies and legal requirements.
• Respond to records requests from staff and the public.
• Coordinate document retention, archiving, and secure destruction processes.
• Monitor records management software and electronic filing systems.
• Prepare reports, logs, and documentation related to records activities.
• Assist with digitization projects and document conversion initiatives.
• Perform other administrative duties as assigned.

Minimum Qualifications

• High school diploma or equivalent 
• Experience in records management, document control, or administrative support.
• Experience working with electronic document management systems (EDMS).
• Strong knowledge of Microsoft Office 365, including Word, Excel, Outlook, and Teams.
• Excellent organizational, communication, and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Familiarity with records retention schedules and compliance standards.
• Experience with document imaging and electronic records systems.

Knowledge, Skills, and Abilities

• Strong customer service and problem-solving skills.
• Ability to work independently in a remote environment