25-01937 Administrative Specialist

The Division of Collections has an opening for an Administrative Specialist in the Lien Section. We are seeking a highly motivated individual who is detail oriented, has good communication and organizational skills. In addition, the ability to work in a fast paced, high production environment are necessary attributes for this position. As an Administrative Specialist, you will be responsible for the daily administration duties within the Division of Collections.

As an entry-level Administrative Specialist for the Commonwealth of Kentucky, you will receive the direction and the training needed to successfully review incoming returned mail and correspondences for the Lien Section for distribution.

1.  Responsibilities include, but are not limited to:

• Providing administrative support to the Special Process Branch Manager, Section Supervisors of the Special Process Branch, and the staff of the Special Process Branch.
• Performs daily research of returned mail using Revenue databases and Lexis Nexis. Adjusts addresses on notices accordingly.
• Updates daily correspondence received from 120 county clerks’ offices.
• Scans incoming returned mail for Special Process Branch for distribution to collectors for research. Sorts and distributes incoming forms and correspondence from taxpayers.
• Performs other duties as assigned.

2.  Additional / Supplemental information:

• Required to successfully complete a background investigation including an FBI criminal history record check (fingerprint check).
• Required to comply with all tax laws.
• Mostly at a desk using a computer and telephone.
• Some travel for training and education.
• We offer opportunities for flexible work schedules.

3.  Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
   
• EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
   
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
   
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
   
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

4.  Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Clay McDowell at Clay.McDowell@ky.gov or 502-564-4921.

An Equal Opportunity Employer M/F/D